NGVLA SAC EC Telecon 24/04/18

Participants: Alberto Bolatto, Andrea Isella, Brenda Matthews, Eric Murphy,
              James Di Francesco, Dominik Reichers, Danny Dale


1. Portland meeting update
- 96 registrants so far, more to come.  Need to press SOC members, etc. to 
  register
- JAO has asked if they should be present, not much support from the EC
- Has the meeting been overlooked?  Was announced on too short a timescale?
  Our effort to advertise should have been better?  An IAU GA year?  People
  want to go to meetings about their specific subject?
- EC members should poke people as much as possible.
- SOC chairs need to step into contributed talks soon to see what the sessions 
  will look like
- From CoL perspective, small sessions aren't bad as it could stimulate more
  open discussion.  
- SOC meeting is planned this Thursday at 9 am, will post the schedule on the
  web soon thereafter
- Schedules will be different for different sessions, will try to maximize the 
  number of contributed talks.
- Need to figure out how to get "deliverables" from the community, i.e., DS2020
  white papers.

2. Science Book referee reviews
- everyone happy with review process?  Instructions for review just circulated
by e-mail.
- different quality of chapters will initiate a variety of reviews.
- deadline is two weeks for the primary and one week for the secondary review
- for this round we are keeping the reviews within the SAC, maybe tap outside
  expertise in the summer
- cut and paste comments onto the shared document, secondary reviewer is to 
  check that the primary review is OK

3. AOB
- we will monitor how things are going at our next telecon, begin to assemble
  a program for our SAC F2F meeting