NGVLA SAC Telecon (27/03/18)

Present: Alberto Bolatto, Brenda Matthews, Eric Murphy, James Di Francesco,
         Joe Lazio, Dominik Reichers

1) Progress on Registration for Meeting

- 41 abstract submissions by this meeting.  There is an underabundance
  of invited speakers who have registered so far, and this may be somewhat
  discouraging others from registering themselves
- Oral contribution deadline is April 2, early registration deadline is May 1,
  also the "discounted accommodation deadline"
- Poster abstracts accepted after this April 2 deadline
- Eric will send out another e-mail to the SWGs tonight or tomorrow
- Alberto to ask SAC members to send out reminder e-mails to their own 
  departments
- April deadline could be extended to ALMA deadline (April 19) since SOC is
  not going to be looking at submissions until then anyway.
- delay of JWST Cycle 1 proposal deadline may free up some time for people
  to think of this meeting
- only people presenting at the meeting will receive financial assistance
- SAC can decide to push the deadlines back as needed.  Karen needs to change
  any dates today since she's not in tomorrow.
- We decide to change the oral abstracts deadline to April 6, due to the JWST 
  proposal delay and the Easter holiday weekend

2) Science Book Submissions

- Alberto submitted his chapter, at least one of Brenda's will be late, 
  Dominik reports of various statuses of his chapters
- Joe reports that Galactic Center case is coming together, will send in
  a case by Saturday morning
- quick look at chapters submitted so far shows they seem "substantial"
- who will referee these chapters?  Up to SWG chairs to suggest primary
  and secondary referees.  Or, Alberto and Andreas will figure something
  out.  Will be referred primarily by the SAG but will go out of the SAG 
  if needed
- Eric will make accounts for people to log into a dedicated website to act 
  as a wiki for the science book contributions, will migrate previous wiki to
  new place allowing us to put all of our material so far into one place
- Refereed chapters will be posted on astro-ph by Eric, if no one else does
  it first
- Alberto to send Eric e-mail to profile the meeting highly in the April 
  NRAO e-Newletter, maybe also send an e-mail to the mailing list itself.

3) AOB

- what if the decadal survey is delayed?  No idea...will keep working on 
  NGVLA project until money becomes available.  2023 might be possible as it
  would come after the planetary community's decadal survey.  NRAO may push
  to get a prototype together.  NSF just got a 5% increase in its budget.