Thursday, 9 am MT, 11 am ET, 22 October 2015

Logistics

CV-331/AOC-317/GB-bsm, 331 Hub 192.33.117.12##6519 Audio 434-817-6286

Agenda

  • 16A
    • TAC Meeting Postmortem (Dana)
    • Director's Review (Dana)

  • 16B
    • PST Requirements (Dave)
    • SRP Recruiting (Mark C., Dave)
    • TAC Recruiting (Tim)

  • AOB

Minutes

Attending: BarryClark, RickLively, MarkClaussen, ClaireChandler, HeidiMedlin, DavidFrayer, ToneyMinter, DanaBalser, GarethHunt

  • 16A
    • TAC Meeting Postmortem. DanaBalser reviewed the TAC meeting postmortem. Action Items:
      • TAC Meeting Organization. DanaBalser will produce a TAC page with all of the necessary links for the TAC process.
      • SRP Individual Review. Add an export button on the Summary Reviews page that is a identical to the export button on the Panel Reviews page except that it does not include the normalized scores since they do not yet exist. This is to help the SRP chairs to organize the primary/secondary reviewers which they want to do before the individual reviews begin.
      • Large Proposal Telecon. DanaBalser will produce a list of the proposals, PDFs, and SRP consensus comments shortly after the telecons; full reports with pressure plots, etc. can be released a few days before the telecon.
      • PHT Table Export. Add a button in the PHT to export the current table for the VLA and VLBA. This can then be used to add comments and generate a PDF similar to what we do for the GBT.
      • GBT TAC Report. The GBT TAC report table should add the SRP science category. Nice to have but not essential.
      • GBT TAC Report. Generate a document that gives proposal details similar to what BarryClark produced. ToneyMinter says this functionality already exists.
      • Conflicts. We need to discuss how to decrease the number of conflicts. Two recommendations: (1) remove automatic institutional conflicts; and (2) better documentation and guidance on how to deal with soft conflicts (e.g., co-author is a distant collaborator).
    • Director's Review. We need to start getting ready for the Director's review: csv files for each telescope; pressure plots; proposals pressure numbers; etc. DanaBalser needs to merge info into a single document.

  • 16B
    • PST Requirements. People should look at the JIRA tickets with minor priority for 16B-POR and see if any of these should be moved up in priority. We discussed the testing process. DanaBalser suggested that DavidFrayer have a quick look at the items before general release, but items that he cannot easily test (e.g., User Database) can be handed off to the appropriate person. It was emphasized that the software person does not get multiple feedback. After the Director's review we need to discuss the PST review requirements for 16B. We have to do the same thing for the PHT.
    • SRP/TAC Recruiting. Not much done thus far. It was emphasized that we need to replace the TAC member asap since this may impact SRP recruiting.

-- DanaBalser - 2015-10-20
Topic revision: r3 - 2015-10-22, DanaBalser
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