Thursday, 9 am MT, 11 am ET, 17 May 2018

Logistics

CV-331/AOC-152/GB-bsm, 331 Hub 192.33.117.12##6519 Audio 434-817-6286

Agenda

Minutes

Attending: DanaBalser, GarethHunt, JaredCrossley, ToneyMinter, BarryClark, RickLively, BryanButler, LewisBall, MarkClaussen, HeidiMedlin, AmyMioduszewski, EmmanuelMomjian, LorantSjouwerman

  • 18B
    • Pressure Plots. We discussed issues with the VLA pressure plots and stats produced in the PHT. The main problem is that when the configuration is "ANY" the time is not included in the hours for a given configuration. For example, for 18B there is only one VLA configuration (C), but proposals requesting time in 18B with configuration ANY are not included. You can specify ANY as a configuration but the pressure plot is not particularly useful. For 18B this turned out to be a lot of time since the one Large proposal had a configuration of ANY. Many of these proposals are Triggered and time may extend to multiple semesters. This issue is made worse in semesters with two configurations since it is not clear how to divide the time. There are three issues: (1) how do we fix the problem now for the 18B TAC report (due 30 May); (2) what is the solution for the future; and (3) how do we deal with the past metrics. Actions:
      • BryanButler will propose a solution today and email it to the TTA group. We will then converge via email if possible or have a separate meeting.
      • DanaBalser will check past semesters and evaluate the magnitude of the problem.
      • LewisBall and MarkClaussen will discuss potential issues with the VLBA (e.g., no signal in the pressure vs semester plot for USNO sponsored time).
    • TAC Report. DanaBalser has drafted the NRAO and LBO TAC reports on Plone. We need to resolve any issues with the stats before we publish.
    • Disposition Letters. Two issues with Student Observing Support (SOS) for the VLA. (1) We need to confirm the language in the Disposition letters. DanaBalser will ping JimBraatz. (2) We need to converge on the details of the ticket to have the PHT generate emails to approved proposals (A or B priority). One issue is the text to use. MarkClaussen will send an example to BarryClark and copy JimBraatz and DanaBalser. If we cannot use the PHT for 18B we have to revert back to what GarethHunt has done in the past.
  • 19A
    • Timeline
      • CfP Date. We briefly discussed if we want to change the CfP date (29 June). We agree to keep this date.
    • PST Requirements. All requirements should be set. BryanButler will discuss with WalterBrisken if we really want VLBA 4 Gbps to be shared risk observing or resident shared risk observing.
    • SRP Recruitment. AmyMioduszewski reported that she recruited two SRP members. MarkClaussen reported that we have 6 remaining vacancies: 1 HIZ, 1 ETP, 1 SSP, 2 EGS, and 1 ISM.
  • X-Proposal EOI Form. LewisBall summarized the feedback on the EOI form. We should clarify the difference between the summary and brief description of the project; the former is really like an abstract the the latter provides the details. We will probably extend the deadline to the end of August. DanaBalser will send him the link to the form. The deadline for the form to be ready is still 29 May.
  • AOB
    • VLA Large Proposal Page. We briefly discussed improvement in this page. We should list total hours allocated for active proposals and hours observed for past proposals. We may want to consolidate Large proposals with different proposal IDs. AmyMioduszewski will update this page.
    • PHT Account. RickLively will give JaredCrossley permission to access the PHT.

-- DanaBalser - 2018-05-14
Topic revision: r3 - 2018-05-17, DanaBalser
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