Thursday, 9 am MT, 11 am ET, 06 August 2020

Logistics

Agenda

• 21A
  • Deadline Postmortem (Dana)
  • Release Proposals for Review
    • Vet Science Categories (Dana, Amy, Barry)
    • VLA/VLBA Technical Assignments (Mark C.)
    • GBT Technical Assignments (Toney)
    • PST Review Items (Rick, Lorant)
• GBT Oversubscription by Hours (Anand)
• Historical Large/Triggered VLBA Proposals (Mark C., Heidi)
• AOB

Minutes

• 21A
  • Deadline Postmortem.
    • PST Tickets: DanaBalser summarized the PST tickets. There are 22 resolved, 8 closed, and 2 on hold. We discussed five more serious issues:
      1. Technical Justification Textbox: One or two users could not update the textbox. We have seen this in the past. This issue is rare but annoyning.
      2. GBT Resource Bug: We detected a bug in the integration time for GBT resources with VEGAS. A JIRA ticket has already been created for 21B.
      3. Session Errors: A few users saw validation errors pointing to their sessions. The workaround was to delete them (or the resource) and create them again.
      4. Technical Justification Limit: It appears that one user went over the TJ work limit. This needs to be confirmed. There was some discussion about how much time was spent on this issue near the deadline. A balance between fixing this later and concerns about the issue being more serious.
      5. Documentation: LorantSjouwerman noticed some tickets indicating inconsistencies between the documentation and the PST, especially for the GBT. ToneyMinter said we need to update the PST. LorantSjouwerman will create a template JIRA ticket and we can address these issues in 21B.
    • Account Tickets. AnandCrossley reported no major issues. He was able to update all profiles as necessary before the deadline.
  • Release Proposals for Review
    • Vet Science Categories. DanaBalser reported that the science categories have been vetted and updated in the PST. The balance of proposals per SRP is good this semester (26 to 46 proposals per SRP).
    • VLA/VLBA Technical Assignments. MarkClaussen has completed the VLA/VLBA/HSA/GMVA assignments but is wainting for the GBT reviewers from ToneyMinter for HSA/GMVA proposals that include the GBT.
    • GBT Technical Assignments. ToneyMinter will not complete these soon, so the plan is to put in a place holder for the GBT proposals and move the PST into the accpeting reviews stage. We need to release proposals for scientific review today.
    • PST Review Items. RickLively released the review items yesterday (incuding the addition of the new Sponsor).
• GBT Oversubscription by Hours. AnandCrossley summarized the issues. We have three large peaks in the requested/approved that do not show up in the requested/available. One hypothesis as to why there is a difference had to do with shutdown time during the summer in connection with a rejected large drift scan proposal (which is observed during shutdown). But a plot of the shutdown time with semester does not correlate with these spikes. ToneyMinter noted that the shutdown time used during the TAC meeting is a prediction. The shutdown time is affected by test time, maintenance (painting), weather, etc. So we are comparing apples and oranges. The available time is connected to the shutdown time and therefore it too is flexible. AnandCrossley will continue to try and understand these spikes. AnandCrossley also noted that he and DanaBalser are working on checking the overall historical proposal metrics. There is some disagreement between the GB PHT and the PST. ToneyMinter has this on his list to check but does not know when he will be able to get to this issue. The goal is to resolve any major discrepancies by the time of the 21A Directors' Review. AnandCrossley and DanaBalser will focus on the VLA/VLBA for now.
• Historical Large/Triggered VLBA Proposals. We skipped this item.
• AOB
  • ALMA Archive Proposals: LorantSjouwerman inquried about the status. DanaBalser reported that DaleFrail has received our initial feedback and will summarize our concerns.