USG Meeting, May 3, 2012 - 2PM
CV-230 |
192.33.117.16 |
434 972 7268 |
To start meeting:
- CV - dial 972-7268 on phone at center of table. [to stop phone from ringing, go to the telephone on the side table near the door, and dial 9-972-7268, then place handset next to phone (remember to hang it up when the meeting is over)].
- Turn on both video monitors (buttons on lower left of each screen).
If the USG meeting must be temporarily relocated, see
below for alternate IP/phone coordinates.
Current USG Focus Items
- Contact scientists update your PIs on the status of their projects! (Scott wrangles)
- Cycle 1 documents (Carol)
- Simulations and science examples (Remy, Gerald)
- CDE/AAS/Webinar planning (Carol)
- Synthesis Imaging School (Adam)
- mm course and related effort on instructional materials (Jim)
- Use cases for analysis tools (Adam)
Future Meetings
AGENDA / MINUTES
- Attendance: Gerald, Tony, David, Jim, Amy, Adam, Aaron, Remy, John, Rachel, Scott
News and overview
Schedules
- ALMA Cycle 1. Please be available to contribute to these efforts:* April 23 (Mon): ACTION ITEM: comments on good versions of PG/Cap, TechHB?, Primer due
- May 09 (Wed): Penultimate version of PG/Cap, TechHB?, Primer ready for review ACTION ITEM: immediate review for mistakes
- May 14: PG needs deployed in SP. Only minor changes allowed after that
- May 31 (Thur): CfP? issued (docs deployed)
- May 31 - July 12: Staff Helpdesk
- Cycle 0 SB generation schedule
- March 7: Start of Science Observing in the Extended array configuration
- Mar 5-30: SB revisions to unfinished Batch1,2,4 projects
- April 2-20: Generation of "Batch5" projects (more on Batch 5 later)
Coordination with other groups and activities
- Project news (Al)
- JSG
- DSG
- Tiger Team
USG task reports & new business
- HIA (Gerald)
- Close to finishing new draft of Primer, waiting for final capabilities review
- Fixing figure of angular resolutions vs largest angular scale recovered
- P2G work progressing well - making Batch 5 SBs
- JSG (John Hibbard)
- Posting documents soon (email went out Friday, May 4th)
- Decision has been made that highest priority time is allocated separately from filler time in the regional queues
- Taiwanese projects in Cycle 1 may be 100% NA, 100% EA, or 50/50 NA/EA
- Taiwan and EA Liaison (Aaron)
- Tony requests that Lyndele should update ALMA Rocks 2013 wiki pages to capture the progress that has been made on the Hawaii meeting
- Put link to updates on wiki page for NAASC bi-weekly meetings
- Documentation (Jim, Jonathan)
- Jeff and Remy have made great progress in mm course material.
- NAASC guide is almost finished
- To be completed by mid-May
- Science Web (Aaron)
- Notice of Intent added to web pages
- Community Day events page updates
- Registration page for webinar visitors to Charlottesville created
- Will create registration page for those connecting to webinar online
- David needs an estimate of number of online participants
- Helpdesk (Tony)
- Face-to-face meeting with other helpdesk managers next week (in Japan)
- Andy and Anand have been moved (temporarily) from helpdesk triage to CASA guide updates
- Reminder to us all that if we can't respond to a ticket within 2 days, then please send it back to triage
- Action item: tell John how many tickets we received in April
- Working to upgrade to Kayako 4
- PI Support & Visitors (Scott)
- Hector Arce will be first ALMA data reduction visitor in Charlottesville (working with Stuartt)
- Bob Daniels wants more notice about visitors
- All visitors can be tracked via BOSS / Helpdesk, not just data-reduction visitors
- Development of outreach materials (Carol)
- Workshops, Schools, Meetings (Tony, Adam)
- Tutorials (Carol)
Main items
- Contact scientists need to update PIs on project status and confirm this with Scott (Scott).
- All Cycle 0 compact PIs have been updated on their project status
- All Batch 3 projects have been in touch with PIs as well
- Suggest new rule that all updates on project status must go through ALMA helpdesk
- Webinar logistics update and agenda discussion
- D. Halstead on AOC hosting, load test (what needs to be done, date)
- Generic WebEx link will be used for test (Halstead account)
- * Load test next week 3pm right after USG meeting, email asking for volunteers to go out soon.
- All comments on planned agenda for Webinar
- Synthesis imaging school
- Material (PPTX) generation and review
- CASA guide revisions and updating/data packaging to "lightweight" format
- How to present ACA in these materials and documentation?
- Expect 3:1 time ACA:Main array
- Expect 50% on-source time as rough estimate
- Stress that ACA is being commissioned now, so we have only best guesses - no solid numbers
- Revise poster up to Cycle 1 status. Print copies for people to take with them to conferences.
- Jim volunteers to update poster
AOB
Alternate IP/Phone Coordinates
CV-Auditorium |
192.33.117.18 |
|
CV-209 |
192.33.117.17 (video) |
434-296.7082 (audio only) |
CV-245 |
192.33.117.23 (video) |
434-817-6285 |
CV-331 |
192.33.117.19 (video) |
434-293-7109 |
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LyndeleVonSchill - 2012-04-30