-- LyndeleVonSchill - 2011-12-15

2PM EDT Thursday December 15 in CV 230  IP: Telephone hub:  434 972 7268 

In attendance: Scott S, David H., Mark A., Dongchan, Rachel, Adam, Lyndele, Gerald (HIA), Jonathan (phone in) From Chile: Kartik, Ed, Carol

1. News and overview

  • IT5 finished on Tuesday.
  • Special Session application was accepted (?), Alaska AAS (Anchorage)
    • Get confirmation from Mark Adams - Confirmed for Thursday
  • Initial feedback about CDE in Maryland (~26 participants, 1/2 ALMA)

2. Coordination with other groups and activities
  • Site, CSV, SCO
    • Progress on current observing session?
    • How is 8.1 working?
    • Kartik: strong possibility starting at 4pm today, but not confirmed. Yesterday the inert gas was filled in, but didn't restart because they wanted to make sure they understood what had happened.
    • 8.1 aspects still need testing
    • turn around time has been increasing, but will slow over holidays
  • DSG & computing
  • JSG
  • Tiger Team - no meetings recently, so probably no update
  • Software

3. Main items
  • Webinars
  • CDE feedback forms
    • Survey monkey
    • Lime-survey
    • Plone form
  • First data release

4. USG task reports & new business
  • HIA - everyone out lately. Carol wanted to know what kind of science examples you need for Primer? Gerald: is getting an example from EA. Have not received a science example from ESO. Carol: Do we need a small group to think about this more fully? Gerald: will get back to Carol on this.
  • Taiwan and EA Liaison (Aaron)
  • Documentation (Jim, Jonathan)
    • Facilities brochure being updated - will ping people for input as needed
  • Helpdesk (Tony)
  • PI Support & Visitors (Scott, Carol)
  • Development of outreach materials (Carol)
  • Workshops, Schools, Meetings (Tony, Adam)
    • agenda went to Al for summer school, he has signed off. Lessons learned from DR workshop written for memo, Practice for splinter session dry run (Fri at 1pm)
  • Tutorials (Carol)
    • Working on webinars recommendation from Users meeting (similar to Herschel)
    • Webinar suggestion:
      • seems like a useful idea
      • Should a webinar be a pre-recorded training? Or live presentation?
      • Jonathan - Herschel uses same software that we used. Opinion - tutorials are better; they can be available. Adam - agree; recording a version of training is a low-cost version. CASA guides and Primer have been carefully developed; does not see need for audio version of written documentation.
      • Carol strongly suggests that Jonathan look into the hands-on program at Herschel. Jonathan will look into this; Kartik will send contact person's name to Jonathan.
      • Rachel's suggestion: Availability of chat to respond to questions about posted presentations - scheduled regularly.
      • Webform for Feedback from users in Plone or SurveyMonkey? LimeSurvey (David)? David suggested coming up with what should be on the form - then decide the best tool for collecting the data. Make sure that its phone friendly. Kartik give copy of last year's Survey to David
  • Community Outreach and Science Web (Mark, Aaron)

5. AOB

Current USG Focus Items
  • Cycle 1 capabilities, configurations, tools, simulations, documentation, staff training
  • CDEs: materials and dry run
  • AAS dry runs, Dec 12
  • Batch 3 SBs - all but a couple of SBs have been generated. Please try to contact your PI before the holiday break, so that some progress can be made.
Topic revision: r1 - 2011-12-15, LyndeleVonSchill
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