No. | WHO | WHAT | STATUS | DATE COMPLETED | NOTES | CATEGORY |
---|---|---|---|---|---|---|
1 |
CCarilli |
Job searches - CSVx2 |
OPEN |
|
Committee meeting Feb 5. 4 interviews. 2 offers made 2/29. 1 Accepted, 1 pending |
Jobs |
2 |
CCarilli |
AUI Futures -- revise tables |
OPEN |
|
Feb 8 |
Management |
3 |
JHibbard |
Update NAASC proposal to AOPverD |
OPEN |
|
|
Management |
4 |
JHibbard |
tie s/w requirements to AOPverD |
OPEN |
|
by May16 f2f meeting. Had done, but needs more work. Now need by Sept f2f meeting |
Operations |
5 |
JHibbard |
AI from SciOpsIPT: NA ARC Implementation Plan |
OPEN |
|
|
Operations |
6 |
JHibbard |
AI from SciOpsIPT: Helpdesk Requirements document |
OPEN |
|
|
Operations |
7 |
JHibbard |
AI from SciOpsIPT: Helpdesk Implementation Plan |
OPEN |
|
|
Operations |
8 |
CCarilli |
write Physics Today article with Al? |
OPEN |
|
|
EPO |
9 |
CCarilli |
Spitzer/Herschel/UCSD visit/talk |
OPEN |
|
Mid-Jan UCSD |
EPO |
10 |
JHibbard |
Resolve FY2007 budget |
OPEN |
|
what is cost to NSF, net EU, EA & NRC obligations? What is impact of nsf UVML decision? |
Budget |
11 |
CCarilli |
revamp NAASC/NRAO ALMA web |
OPEN |
|
directive from above. AEvans assigned 2/22. |
EPO |
12 |
CCarilli |
set up "network" of Science Centers, as a resource |
OPEN |
|
recommended by various committees |
Management |
No. | WHO | WHAT | STATUS | DATE COMPLETED | NOTES | CATEGORY |
---|---|---|---|---|---|---|
1 |
JHibbard |
book trip to Chile for SciOpsIPT f2f (Dec12-14) |
CLOSED |
13 November 2007 |
|
Operations |
2 |
JHibbard |
Write memo to Phil & George detailing how changes in AOPverD reflect on preliminary revised NAASC budget |
CLOSED |
13 November 2007 |
|
Budget |
3 |
JHibbard |
review response to NSF on UVML proposal |
CLOSED |
13 November 2007 |
|
UVML |
5 |
JHibbard |
make plans for ARC manager f2f in Santiago Dec 14 |
CLOSED |
13 November 2007 |
|
Operations |
12 |
JHibbard |
send email to USS about CASA |
CLOSED |
20 November 2007 |
|
Helpdesk |
14 |
CCarilli |
Futures of Radio astronomy committee: thur/fri in Boulder. Write RMS landscape section for report, rewrite general landscape |
CLOSED |
23 November 2007 |
|
Science |
16 |
CCarilli |
Set travel for strategic planning retreat: Dec 10-11 cville |
CLOSED |
27 November 2007 |
|
Management |
18 |
CCarilli |
Canada MOU -- need to connect with adrian. will query james on definitions |
CLOSED |
28 November 2007 |
|
Canada |
19 |
JHibbard |
revise Canadian MOU appendices with AOPverD numbers |
CLOSED |
28 November 2007 |
|
Canada |
20 |
CCarilli |
Revise Canadian MOU -- telecon thurs Nov 29 3pm |
CLOSED |
29 November 2007 |
|
Canada |
25 |
CBrogan |
set up search committee for CASA developer |
CLOSED |
03 December 2007 |
|
Jobs |
34 |
JHibbard |
Attend Science Ops IPT meeting in Chile |
CLOSED |
15 December 2007 |
|
Operations |
36 |
JHibbard |
Action Item from SciOps IPT f2f: post CSV manpower availability |
CLOSED |
03 January 2008 |
|
AIV-CSV |
39 |
JHibbard |
calculate FY2007 cost centers |
CLOSED |
10 January 2008 |
|
Budget |
41 |
CCarilli |
Participate in NRAO Town Hall at Austin AAS |
CLOSED |
10 January 2008 |
|
EPO |
45 |
JHibbard |
review Long Range Plan; update budget table to Vers D |
CLOSED |
23 January 2008 |
|
Management |
47 |
JHibbard |
SciOps IPT action items: update wiki (helpdesk, casa info, versD staffing plan) |
CLOSED |
29 January 2008 |
|
Operations |
50 |
JHibbard |
send AOPverD milestone, latest NAASC budget to James dF |
CLOSED |
7 February 2008 |
|
Canada |
52 |
JHibbard |
arrange SciOps IPT f2f meeting in CV Feb 26-27 |
CLOSED |
13 February 2008 |
|
Operations |
80 |
JHibbard |
Submit quarterly report 2008Q1 |
CLOSED |
13 May 2008 |
|
Management |
85 |
JHibbard |
Finish PEP & send to Carilli |
CLOSED |
30 May 2008 |
|
Management |
86 |
JHibbard |
Respond to PEPs for Brogan, Indebetouw & return |
CLOSED |
2 June 2008 |
|
Management |
87 |
CCarilli |
PEP Interview with JHibbard |
CLOSED |
2 June 2008 |
|
Management |
90 |
JHibbard |
PEP Interview with Brogan |
CLOSED |
5 June 2008 |
|
Management |
91 |
JHibbard |
PEP Interview with Indebetouw |
CLOSED |
5 June 2008 |
|
Management |
92 |
JHibbard |
meet with P. Andreani, A. Wicenec (Archive), T. Wilson, S. Marteau (helpdesk workflow) to discuss ESO user support |
CLOSED |
11 June 2008 |
|
Helpdesk |
94 |
JHibbard |
send list of ALMA Ops meetings to C. Lonsdale |
CLOSED |
6 July 2008 |
|
Management |
95 |
JHibbard |
write memo on FY09 NAASC budget in light of CR |
CLOSED |
8 July 2008 |
|
Budget |
96 |
JHibbard |
MassiveLOC meeting; revised budget; update webpages |
CLOSED |
8 July 2008 |
|
Workshops |
97 |
JHibbard |
submit FY09 unallowables budget to TMiller |
CLOSED |
11 July 2008 |
|
Budget |
72 |
CCarilli |
Job searches - ALMA EPO |
CLOSED |
22 April 2008 |
3/10: Take over search from EPO. April: Offer made & accepted. |
Jobs |
53 |
CCarilli |
AUI Milkey Committee Material -- level 3WBS 1page, ppt, LRP |
CLOSED |
12 February 2008 |
+Hibbard. Need 1pagers Feb 8. Did writeup (19 pgs!), ppt |
Management |
59 |
CCarilli |
NAASC newsletter article |
CLOSED |
5 March 2008 |
ARticles from CC/JH + AR (Splatalog) & RI (workshop) |
EPO |
93 |
CCarilli |
respond to CA MOU vers. 7 |
Closed |
3 July 2008 |
awaiting signatures |
Canada |
48 |
CCarilli |
Science workshop 2008 -- Massive star formation |
CLOSED |
05 February 2008 |
By Jan 1 |
Science |
21 |
JHibbard |
CLOSED |
29 November 2007 |
carry into next week |
Budget |
|
8 |
JHibbard |
SciOpsIPT telecon (CASA & helpdesk wikis) |
CLOSED |
15 November 2007 |
Operations |
|
31 |
CCarilli |
Strategic planning |
CLOSED |
11 December 2007 |
& CBrogan. Dec 10,11 cville |
Management |
32 |
CCarilli |
readvertise CSV jobs; send announcement more widely (almanews; targeted) |
CLOSED |
11 December 2007 |
CC reposted to AAS. JH post to almanews; CB to sma, carma lists |
Jobs |
22 |
CCarilli |
AUI exec comm. slides |
CLOSED |
29 November 2007 |
Chris sent Wed, John revised & sent on |
Management |
84 |
JHibbard |
NAASC Head replacment |
CLOSED |
29 May 2008 |
Committee work over. Up to DO now. |
Jobs |
26 |
CCarilli |
Newsletter input |
CLOSED |
05 December 2007 |
due Fri Nov 30. CC sent draft around. |
EPO |
10 |
JHibbard |
make sure EA can use NIS helpdesk |
CLOSED |
16 November 2007 |
EA did not resize window! |
Helpdesk |
46 |
JHibbard |
meet with Ulvestead to discuss NAASC ops w.r.t. NRAO Ops |
CLOSED |
29 January 2008 |
for AUI meeting |
Management |
57 |
JHibbard |
Figure out implication of NSF decision to outsource UVML |
CLOSED |
1 March 2008 |
have to wait until response to tender. Done 3/1 - UVML only competitor, so should go back the way things were. Will need to revise budget & Milestones |
UVML |
43 |
JHibbard |
Participate in Archive test |
CLOSED |
16 January 2008 |
Archive |
|
66 |
JHibbard |
AI from SciOpsIPT: comment on ALMA Archive Operations Plan |
CLOSED |
20 March 2008 |
Operations |
|
67 |
JHibbard |
AI from SciOpsIPT: enter staffing table to wiki |
CLOSED |
20 March 2008 |
Operations |
|
74 |
JHibbard |
Meet with FY2009 NAASC staff to decide functional assignment |
CLOSED |
7 May 2008 |
Management |
|
71 |
JHibbard |
NAASC meeting agenda & minutes |
CLOSED |
8 April 2008 |
Management |
|
51 |
JHibbard |
NAASC meeting: agenda, minutes |
CLOSED |
7 February 2008 |
Management |
|
89 |
JHibbard |
NAASC meeting agenda & minutes |
CLOSED |
4 June 2008 |
Management |
|
77 |
JHibbard |
NAASC meeting agenda & minutes |
CLOSED |
15 May 2008 |
Management |
|
30 |
JHibbard |
NAASC meeting: agenda on Monday, meeting on Wed, minutes |
CLOSED |
10 December 2007 |
Management |
|
58 |
JHibbard |
Massive08 LOC: set up wiki |
CLOSED |
3 March 2008 |
Workshops |
|
70 |
JHibbard |
MassiveLOC meeting agenda & minutes |
CLOSED |
4 April 2008 |
Workshops |
|
88 |
JHibbard |
MassiveLOC meeting agenda & minutes |
CLOSED |
4 June 2008 |
Workshops |
|
76 |
JHibbard |
MassiveLOC meeting agenda & minutes |
CLOSED |
13 May 2008 |
Workshops |
|
81 |
JHibbard |
Attend SciOps IPT f2f meeting |
CLOSED |
18 May 2008 |
in Santiago May 15-16 |
Operations |
79 |
JHibbard |
Evaluate impact of Continuing Resolution on FY09 budget, given FY08 expected carryover |
CLOSED |
12 May 2008 |
JAO response received 5/9 |
Budget |
56 |
JHibbard |
get cabal to staff ALMA Helpdesk |
CLOSED |
29 February 2008 |
JHibbard & CBrogan have accepted this duty |
Helpdesk |
69 |
CBrogan |
Job searches- CASA |
CLOSED |
31 March 2008 |
Letters requested from other candidates. Committee meeting Feb 20. Interviews conducted. Offer made 3/8. Declined. Other candidates committed. Search cancelled. |
Jobs |
68 |
JHibbard |
AI from LOC meeting: update mailing list and send out posters |
CLOSED |
24 March 2008 |
list updated 3/10. Poster & mailing labels given to EPO. mailed 3/24. |
Workshops |
13 |
JHibbard |
meet with Mark Adams & Ted Miller to discuss NAM ALMA EPO budget |
CLOSED |
20 November 2007 |
Mark should send me updated staffing plan. Must fit all activities within FY08 budget of $329k. Sent email summarizing meeting 11/26 |
EPO |
49 |
JHibbard |
meet w/Russ Smeback & Fiscal to figure out (1) 2007 budget for reconciliation, (2) do we agree on 2008 budget (answer: yes), (3) how to keep on top of budget (answer: quarterly meetings, initially f2f) |
CLOSED |
6 February 2008 |
Mauricio will work on GL for 2007 budget (remove all reclass items) |
Budget |
63 |
JHibbard |
Massive08 LOC: first meeting; minutes |
CLOSED |
14 March 2008 |
meeting 3/4. Minutes: https://wiki.nrao.edu/bin/view/ALMA/MassiveLOC2008Mar04 |
Workshops |
62 |
JHibbard |
March NAASC meeting: agenda & minutes |
CLOSED |
13 March 2008 |
meeting 3/5. Minutes: https://safe.nrao.edu/wiki/bin/view/ALMA/NaascMinutes2008Mar05 |
Management |
60 |
JHibbard |
participate in Archive planning with EVLA |
CLOSED |
7 March 2008 |
Meeting chaired by Gareth. |
Archive |
29 |
JHibbard |
staffing planning. |
CLOSED |
10 December 2007 |
meeting monday. Awaiting input from Glendenning, Adams |
Management |
64 |
JHibbard |
Arrange office space for new hires |
CLOSED |
14 March 2008 |
Meeting w/Miller 3/12. Result: AE: Rm332 or 324 (his choice), TH: Rm328 when JH moves, CSV1: Rm336, CSV2: Rm324 or 332 (depending on AE), CASA1: Rm334, PDs: Rm303. TBC w/Jewell |
Jobs |
82 |
JHibbard |
review AOP budget methodology with JAO ADM |
CLOSED |
18 May 2008 |
met w/Monica Moreno & Russ Smeback |
Operations |
27 |
JHibbard |
Respond to Jewell on UVML MOU; check budget |
CLOSED |
05 December 2007 |
Met w/NTC, Fiscal & Art. Looks like we are set. |
UVML |
55 |
JHibbard |
reconcile NTC staffing requirements in light of ACA support. Modify NAASC plan accordingly. |
CLOSED |
21 February 2008 |
Met with Langley & Ford 2/14. Waiting to hear back. Telecon with Welty 2/19. |
Management |
61 |
JHibbard |
Response to Milkey committee |
CLOSED |
10 March 2008 |
Money spent in NA vs. Chile; how much for offsite support & development |
Budget |
4 |
JHibbard |
minutes for last weeks NAASC meeting |
CLOSED |
13 November 2007 |
Management |
|
35 |
JHibbard |
agenda, minutes for Jan NAASC meeting |
CLOSED |
02 January 2008 |
Management |
|
17 |
CCarilli |
Arrange job search committee for 2 CSV jobs: members initial timeline-- review and ask for letters (send request by Dec 3). distribute by Dec 15. review by Jan 1. selection - Jan 4? |
CLOSED |
28 November 2007 |
Need to get HR or Jennifer to produce spreadsheets of applicants. |
Jobs |
75 |
JHibbard |
Presentation at AUI Milkey committee on Integrated NRAO Operations |
CLOSED |
9 May 2008 |
NRAO-NTC |
Management |
6 |
JHibbard |
get emails of casa beta users to NIS |
CLOSED |
14 November 2007 |
only ANASAC & UC so far |
Helpdesk |
40 |
JHibbard |
review FY2008Q1 budget |
CLOSED |
11 January 2008 |
problems with JAO charges; pursuing with MP et al. |
Budget |
28 |
CCarilli |
CSV job search - see above |
CLOSED |
05 December 2007 |
see above |
Jobs |
37 |
JHibbard |
Action Item from SciOpsIPT f2f: analysis of AoD trips (number, duration, apt vs hote, turno cycle) |
CLOSED |
03 January 2008 |
see attachement at NaascMinutes2008Jan02 |
AIV-CSV |
7 |
JHibbard |
instructions for helpdesk to USS's |
CLOSED |
14 November 2007 |
Helpdesk |
|
15 |
JHibbard |
send email to beta testers about CASA |
CLOSED |
26 November 2007 |
sent draft to Nicole & Claire on 11/19 |
CASA |
11 |
JHibbard |
Finish defining categories, tasks and methodologies for Integrated Science Center |
CLOSED |
16 November 2007 |
sent to Dale, CC & Claire |
ISS |
23 |
JHibbard |
verify NAASC budget sent to NSF (NRC contribution, full accounting, AOPvD) |
CLOSED |
29 November 2007 |
Sent to GClark et al. May need to iterate with Puxley to see why there is extra 1.7-2M in late years |
Budget |
42 |
JHibbard |
review Construction->Ops staffing ramp from Welty |
CLOSED |
14 January 2008 |
Still need feedback from NTC, CIPT, e2e, EPO |
Management |
83 |
JHibbard |
Provide Head of DTS with materials on how AOP staffing/costs were derived |
CLOSED |
21 May 2008 |
to R. Prestage |
Operations |
78 |
JHibbard |
Submit material for Users Committee meeting |
CLOSED |
12 May 2008 |
UC in GB May 20-21 |
Management |
65 |
CCarilli |
submit materials for VC meeting |
CLOSED |
20 March 2008 |
VC meeting in Socorro Apr 8-9 |
AIV-CSV |
9 |
JHibbard |
meet with fiscal to figure out 2007 UVML expenditures |
CLOSED |
15 November 2007 |
We are $47k over what should have been expended. Ted has to track the paper trail down. |
Budget |
33 |
CCarilli |
ANASAC Charge on development and ALMA postdocs/science rampu-up |
CLOSED |
14 December 2007 |
will formulate charge with Baker -- DONE |
Management |
38 |
JHibbard |
Revised NAASC budget to remove user grants, but add standard NRAO user support (page charges, travel, student program) |
CLOSED |
08 January 2008 |
will match nsf profile. |
Budget |
73 |
JHibbard |
finalize ISS methodology |
CLOSED |
1 May 2008 |
with CC, PJ, DF, CC. f2f meeting in Socorro Apr9. Refined w/NR, DH, TM, GC. Presented at AUI Milkey Review 5/9 |
ISS |
54 |
JHibbard |
travel to STScI for "lessons learned" on helpdesk. |
CLOSED |
19 February 2008 |
with Gareth |
Helpdesk |
44 |
JHibbard |
generate currency conversion analysis for Ops, for Puxley |
CLOSED |
22 January 2008 |
with Mauricio |
Budget |
24 |
RIndebetouw |
ALMA CASA simulator planning meeting (for next weeks NAASC meeting) |
CLOSED |
29 November 2007 |
with Remy, John, Ed & Crystal |
Simulator |