Jets 2012 - LOC Meeting

June 10, 2012, 3:pm

Attendees: Tony Remijan, Lyndele von Schill, Karen Ransom

  • Meeting Space
    • Meeting Hall -
    • Poster Room - possibly need breakout rooms as well as pre-conference area for posters
      • will need space for ~50 posters (3x4' and 4x3'), with room to mingle and chat
    • Schedule meeting with Melissa at Omni (Lyndele) DONE
      • Tuesday, Jun 14, 2:30pm

  • Meeting Food
    • "Big Breakfast" - hot, substantial
    • different each day
    • protein, fruit at breakfast and each break, always vegetarian option
    • gluten-free and vegan
    • Lunch on own each day - ~1 1/2 hours
    • Heavy hors d'oeuvres/cocktails Fri, Sat, Mon for Poster Sessions

  • A/V Media Equipment (KAREN)
    • use our own equipment - Gene/Dale
    • alert Gene/Dale to dates and needs - DONE
      • webcast
      • recording
      • perhaps bring our own wireless/booster?
    • Arrange for Gene to meet or talk with the Omni's tech contractor (Karen)

  • Webpage (Dongchan) (LYNDELE)
    • Lyndele to contact Dongchan - DONE
    • Dongchan has confirmed that he will start on the webpage the week of Jun 13-17
    • Pre-registration - Open Aug 8th
    • Registration - Open Nov 1, 2011; close Jan 15, 2012

  • Budget (LYNDELE)
    • Obtain account number from Ted DONE: 782520 OW1021-JETS 2012
    • Alcohol budget
    • How much $$ from NAASC? (Tony)
    • Will there be a student subsidy? (Tony)
    • Invited speakers - who will pay for what? (Tony)

  • Meeting Announcements (KAREN)
    • eNews/electronic mass mailings/AAS
    • no snail mail announcement
    • Need paragraph about scope of workshop from SOC (Tony)
      • Give to Dongchan for webpage

  • Agenda
    • Draft page
    • possible field trip on Sunday (vineyard?) (Karen)

  • Goodies? (KAREN)
    • just flash drives and mousepads (from Mark)
    • possibly Nalgene bottles? Or wine bottles? (Karen)

  • AOD
    • Add Karen to Sienny's email list (Lyndele)

-- LyndeleVonSchill - 2011-06-10

This topic: ALMA > WebHome > NAASC > Jets2012Meeting > June10LOCMtgMinutes
Topic revision: 2011-06-14, LyndeleVonSchill
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