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June10LOCMtgMinutes
(2011-06-14,
LyndeleVonSchill
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Jets 2012 - LOC Meeting
June 10, 2012, 3:pm
Attendees: Tony Remijan, Lyndele von Schill, Karen Ransom
Meeting Space
Meeting Hall -
Poster Room - possibly need breakout rooms as well as pre-conference area for posters
will need space for ~50 posters (3x4' and 4x3'), with room to mingle and chat
Schedule meeting with Melissa at Omni (Lyndele) DONE
Tuesday, Jun 14, 2:30pm
Meeting Food
"Big Breakfast" - hot, substantial
different each day
protein, fruit at breakfast and each break, always vegetarian option
gluten-free and vegan
Lunch on own each day - ~1 1/2 hours
Heavy hors d'oeuvres/cocktails Fri, Sat, Mon for Poster Sessions
A/V Media Equipment (KAREN)
use our own equipment - Gene/Dale
alert Gene/Dale to dates and needs - DONE
webcast
recording
perhaps bring our own wireless/booster?
Arrange for Gene to meet or talk with the Omni's tech contractor (Karen)
Webpage (Dongchan) (LYNDELE)
Lyndele to contact Dongchan - DONE
Dongchan has confirmed that he will start on the webpage the week of Jun 13-17
Pre-registration - Open Aug 8th
Registration - Open Nov 1, 2011; close Jan 15, 2012
Planning Wiki (LYNDELE)
Jets2012Agenda
Budget (LYNDELE)
Obtain account number from Ted
DONE: 782520 OW1021-JETS 2012
Alcohol budget
How much $$ from
NAASC
? (Tony)
Will there be a student subsidy? (Tony)
Invited speakers - who will pay for what? (Tony)
Meeting Announcements (KAREN)
eNews/electronic mass mailings/AAS
no snail mail announcement
Need paragraph about scope of workshop from SOC (Tony)
Give to Dongchan for webpage
Agenda
Draft page
possible field trip on Sunday (vineyard?) (Karen)
Goodies? (KAREN)
just flash drives and mousepads (from Mark)
possibly Nalgene bottles? Or wine bottles? (Karen)
AOD
Add Karen to Sienny's email list (Lyndele)
--
LyndeleVonSchill
- 2011-06-10
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Topic revision: r5 - 2011-06-14,
LyndeleVonSchill
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