No. WHO WHAT STATUS DATE ASSIGNEDSorted ascending DATE DUE DATE COMPLETED NOTES
30
TMiller
Review Bill's files and determine disposition
CLOSED
12 May 2008
30 June 2008
5 August 2008
find a home for all of Bill Porter's documents.
31
PDonahue
Obtain copy of Canadian MOU. Work with John Hibbard to ensure reimbursement process is clear and obligations are understood.
CLOSED
12 May 2008
 
9/9/2008
 
29
TMiller
Update Commitment Authority List to reflect Bill Porter departure
CLOSED
19 May 2008
2 June 2008
30 May 2008
 
22
TMiller
Make following non-postable 76100, 76200, 77000, 77100, 77200, 77300 and 77400.
CLOSED
1/14/2008
 
1/17/2008
Business Units made non-postable, costs to be moved to lower level WBS.
23
TMiller
PAN Eduardo Hardy to 73100, back out costs from 77000
CLOSED
1/28/2008
 
1/29/2008
PAN submitted with 10/1/2007 effective date.
32
TMiller
ALMA Ops insurance matrix to Heads of Admin
CLOSED
2 June 2008
13 June 2008
27 June 2008
Working with Stefan to obtain rough delivery schedule of specified components.
33
TMiller
JAO Commitment Authority
OPEN
2 June 2008
 
 
Russ to provide names and CA levels around beginning of the calendar year.
18
TMiller
Issue PAN to correct Remejan and Indebetouw time allocations
CLOSED
3 December 2007
15 December 2007
12/3/2007
PAN issued via email on 12/3/2007
35
MPilleux
Obtain copy of signed Canadian MOU
CLOSED
7/21/2008
 
9/9/2008
Repeat of 31. Still need a cost collection process. See 42 below.
37
MPilleux
Determine who covers the cost of severance, advertising, recruitment and relocation
CLOSED
7/21/2008
 
9/9/2008
where is this budgeted and process for assignment of cost.
38
PDonahue
Determine viability of establishing an external website for Chilean RFP process.
OPEN
7/21/2008
 
 
Pat working on vendor list. Intent is to contact vendors who show interest in a specific type of item as opposed to making the RFQ/P open to the public.
39
JHibbard
Cost shifts from ALMA-O to ALMA-C
OPEN
7/21/2008
 
 
Need formalized/accepted methodology for transfer of concession fees and phone costs.
40
TMiller
LSM business unit and object
CLOSED
7/21/2008
 
8 August 2008
work with Connie and Mauricio to establish intermediate business unit and object(s) for LSM cost recovery.
41
TMiller
Work with Russ (JAO) to update existing and prospective insurance portfolio.
OPEN
8 August 2008
 
 
List current insurance, coverage, and issues. Develop list that are to be insured and what acts to be insured against. Most recent telecon was conducted on 10 Feb 2009.
42
MPilleux
Canadian agreement for collecting 7.25%
CLOSED
9/9/2008
 
12/1/2008
Duplicate of # 34...What do we need, who are the signers, how formal does this have to be?
43
JHibbard
Cost out data (e.g. severance) for LSM turnover
CLOSED
9/9/2008
 
12/1/2008
need turnover rates for LSM. John to include in AOP ver E
19
TMiller
Substitute band 6 work for UVML support and traineeship
CLOSED
12/17/2007
 
1/7/2008
Changes made to allow up-front payment. UVA (Art L) in agreement with changes.
20
PDonahue
Build RFP for 5-year proposal - go competitive bid
CLOSED
12/17/2007
1/31/2008
1/28/2008
Competitive bid with short turnaround. CDL to develop technical spec.
21
JHibbard
Review ALMA Ops WBS for "development" "enhancement" and like words
CLOSED
12/17/2007
 
 
Review WBS to isolate development to 73000 series. 75200: "Ops S/W Development". 76000: "ALMA Development"
1
TMiller
Determine what the Foreign Insurance Services Package cover
CLOSED
16 November 2007
 
4 December 2007
see Tmiller email of 12/4/2007. Will also post attachment on secure server once it is established (action item #6).
34
TMiller
What is mechanism for recovering the Canadian contribution?
OPEN
21 July 2008
 
 
Need a Canada object? What do we need, who are the signers, how formal does this have to be?
36
MPilleux
Recover FY08 Canadian funds for Q1-Q3 and bill for Q4
OPEN
21 July 2008
 
 
Open pending signing of an addendum to the agreement
17
TMiller
reconcile FY07 G/Ls for 73000 ($47k overage; need $175k for HDS)
CLOSED
23 November 2007
12 December 2007
12 March 2008
with TStarr
25
MPilleux
Determine detail for reclass actions in FY07 General Ledger
CLOSED
24 March 2008
 
12 May 2008
 
26
TMiller
Review office space assignment for NAASC with John H
OPEN
24 March 2008
 
 
This will remain an open item as NAASC plans evolve.
27
MPilleux
Reconcile FY07 costs
CLOSED
24 March 2008
 
31 January 2009
9/9: nearly complete, needs data review. Santiago will do the invoicing.
24
BPorter
Reconcile FTEs for business support 2008+
CLOSED
25 February 2008
10 March 2008
24 March 2008
NAASC plan has 0.5 FTE until Jan 2010, then 1. BP has 1 already in 2008
2
MPilleux
Determine whether hospitals will accept personal credit cards
CLOSED
26 November 2007
 
1/28/2008
Credit cards are accepted and contracts are in place at Clinica Alemana in Santiago and Clinica El Loa in Calama.
3
BPorter
Develop traveler's fact sheet
CLOSED
26 November 2007
 
12/17/2007
This information will be part of Eduardo Hardy's relocation package product
4
TMiller
Find out if worker's compensation insurance covers US workers temporarily in Chile
CLOSED
26 November 2007
 
3 December 2007
Temp assignments are covered. Problem is permanent assignments
5
BPorter
Determine the appropriate NRAO ID card for Chile employees
CLOSED
26 November 2007
 
3 December 2007
Each ISM employee will have a Chilean ID card.
6
TMiller
Establish secure server area to locate reference documents
CLOSED
26 November 2007
 
12/4/2007
see cvfiler\\ALMA\ALMAOPS
7
TMiller
Contact Pan regarding $175k for hot deposition system
CLOSED
26 November 2007
26 November 2007
26 November 2007
$175k was assumed paid for in FY07, but this involved NTC delaying purchasing test equipment. They would make up this by using the first two years of the "New Equipment" line. Asked that HDS be included in FY08, and CDL test equipment listed under "Other Contracts".
8
TMiller
(a) Is the updated 77xxx WBS published? (b) Ensure Russell Smeback has a copy
CLOSED
26 November 2007
 
12/4/2007
WBS updated and sent to Russell Smebackist. Once the list is published a copy will be sent to Russell S. The objects list still has some updating needed.
9
TMiller
Verify that LSM recon is not going to be an audit problem
CLOSED
26 November 2007
 
3 December 2007
This is not an issue as verified with Connie Williams.
10
TMiller
Contact PJ Donahue for most recent Canada MOU
CLOSED
26 November 2007
28 November 2007
26 November 2007
 
11
TMiller
Ask GC whether we respond to Heads of Admin about obtaining quote for property insurance
CLOSED
26 November 2007
 
3 December 2007
 
12
MPilleux
Email Russell Smeback to request FY 2007 with full details to include what each partner spent
CLOSED
26 November 2007
26 November 2007
26 November 2007
videocon in Chile 10am ET Wed Dec 12
13
JHibbard
Develop Ops budget to match ALMA Ops Plan, Rev D
CLOSED
26 November 2007
15 December 2007
 
need response from puxley about JAO power assumptions
14
JHibbard
Reconcile FY08 Ops budget to $7.644M
CLOSED
26 November 2007
3 December 2007
30 November 2007
reconciled to $6911.
15
JHibbard
Update NAASC proposal, differences from review
CLOSED
26 November 2007
15 December 2007
 
 
28
PDonahue
Update contracts where Bill is listed as administrative representative.
CLOSED
28 April 2008
30 May 2008
30 May 2008
Pat to oversee all but the Vertex antenna contract. Mauricio will cover Vertex.
16
JHibbard
Review UVML MOU & revised budget & respond to P.Jewell
CLOSED
30 November 2007
3 December 2007
12/5/2007
complete

-- JohnHibbard - 03 Dec 2007
Topic revision: r20 - 2009-02-10, TedMiller
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