No. | WHO | WHAT | STATUS | DATE ASSIGNED | DATE DUE | DATE COMPLETED | NOTES |
---|---|---|---|---|---|---|---|
1 |
TMiller |
Determine what the Foreign Insurance Services Package cover |
CLOSED |
16 November 2007 |
|
4 December 2007 |
see Tmiller email of 12/4/2007. Will also post attachment on secure server once it is established (action item #6). |
4 |
TMiller |
Find out if worker's compensation insurance covers US workers temporarily in Chile |
CLOSED |
26 November 2007 |
|
3 December 2007 |
Temp assignments are covered. Problem is permanent assignments |
6 |
TMiller |
Establish secure server area to locate reference documents |
CLOSED |
26 November 2007 |
|
12/4/2007 |
see cvfiler\\ALMA\ALMAOPS |
7 |
TMiller |
Contact Pan regarding $175k for hot deposition system |
CLOSED |
26 November 2007 |
26 November 2007 |
26 November 2007 |
$175k was assumed paid for in FY07, but this involved NTC delaying purchasing test equipment. They would make up this by using the first two years of the "New Equipment" line. Asked that HDS be included in FY08, and CDL test equipment listed under "Other Contracts". |
8 |
TMiller |
(a) Is the updated 77xxx WBS published? (b) Ensure Russell Smeback has a copy |
CLOSED |
26 November 2007 |
|
12/4/2007 |
WBS updated and sent to Russell Smebackist. Once the list is published a copy will be sent to Russell S. The objects list still has some updating needed. |
9 |
TMiller |
Verify that LSM recon is not going to be an audit problem |
CLOSED |
26 November 2007 |
|
3 December 2007 |
This is not an issue as verified with Connie Williams. |
10 |
TMiller |
Contact PJ Donahue for most recent Canada MOU |
CLOSED |
26 November 2007 |
28 November 2007 |
26 November 2007 |
|
11 |
TMiller |
Ask GC whether we respond to Heads of Admin about obtaining quote for property insurance |
CLOSED |
26 November 2007 |
|
3 December 2007 |
|
17 |
TMiller |
reconcile FY07 G/Ls for 73000 ($47k overage; need $175k for HDS) |
CLOSED |
23 November 2007 |
12 December 2007 |
12 March 2008 |
with TStarr |
18 |
TMiller |
Issue PAN to correct Remejan and Indebetouw time allocations |
CLOSED |
3 December 2007 |
15 December 2007 |
12/3/2007 |
PAN issued via email on 12/3/2007 |
19 |
TMiller |
Substitute band 6 work for UVML support and traineeship |
CLOSED |
12/17/2007 |
|
1/7/2008 |
Changes made to allow up-front payment. UVA (Art L) in agreement with changes. |
22 |
TMiller |
Make following non-postable 76100, 76200, 77000, 77100, 77200, 77300 and 77400. |
CLOSED |
1/14/2008 |
|
1/17/2008 |
Business Units made non-postable, costs to be moved to lower level WBS. |
23 |
TMiller |
PAN Eduardo Hardy to 73100, back out costs from 77000 |
CLOSED |
1/28/2008 |
|
1/29/2008 |
PAN submitted with 10/1/2007 effective date. |
26 |
TMiller |
Review office space assignment for NAASC with John H |
OPEN |
24 March 2008 |
|
|
This will remain an open item as NAASC plans evolve. |
29 |
TMiller |
Update Commitment Authority List to reflect Bill Porter departure |
CLOSED |
19 May 2008 |
2 June 2008 |
30 May 2008 |
|
30 |
TMiller |
Review Bill's files and determine disposition |
CLOSED |
12 May 2008 |
30 June 2008 |
5 August 2008 |
find a home for all of Bill Porter's documents. |
32 |
TMiller |
ALMA Ops insurance matrix to Heads of Admin |
CLOSED |
2 June 2008 |
13 June 2008 |
27 June 2008 |
Working with Stefan to obtain rough delivery schedule of specified components. |
33 |
TMiller |
JAO Commitment Authority |
OPEN |
2 June 2008 |
|
|
Russ to provide names and CA levels around beginning of the calendar year. |
34 |
TMiller |
What is mechanism for recovering the Canadian contribution? |
OPEN |
21 July 2008 |
|
|
Need a Canada object? What do we need, who are the signers, how formal does this have to be? |
40 |
TMiller |
LSM business unit and object |
CLOSED |
7/21/2008 |
|
8 August 2008 |
work with Connie and Mauricio to establish intermediate business unit and object(s) for LSM cost recovery. |
41 |
TMiller |
Work with Russ (JAO) to update existing and prospective insurance portfolio. |
OPEN |
8 August 2008 |
|
|
List current insurance, coverage, and issues. Develop list that are to be insured and what acts to be insured against. Most recent telecon was conducted on 10 Feb 2009. |
20 |
PDonahue |
Build RFP for 5-year proposal - go competitive bid |
CLOSED |
12/17/2007 |
1/31/2008 |
1/28/2008 |
Competitive bid with short turnaround. CDL to develop technical spec. |
28 |
PDonahue |
Update contracts where Bill is listed as administrative representative. |
CLOSED |
28 April 2008 |
30 May 2008 |
30 May 2008 |
Pat to oversee all but the Vertex antenna contract. Mauricio will cover Vertex. |
31 |
PDonahue |
Obtain copy of Canadian MOU. Work with John Hibbard to ensure reimbursement process is clear and obligations are understood. |
CLOSED |
12 May 2008 |
|
9/9/2008 |
|
38 |
PDonahue |
Determine viability of establishing an external website for Chilean RFP process. |
OPEN |
7/21/2008 |
|
|
Pat working on vendor list. Intent is to contact vendors who show interest in a specific type of item as opposed to making the RFQ/P open to the public. |
2 |
MPilleux |
Determine whether hospitals will accept personal credit cards |
CLOSED |
26 November 2007 |
|
1/28/2008 |
Credit cards are accepted and contracts are in place at Clinica Alemana in Santiago and Clinica El Loa in Calama. |
12 |
MPilleux |
Email Russell Smeback to request FY 2007 with full details to include what each partner spent |
CLOSED |
26 November 2007 |
26 November 2007 |
26 November 2007 |
videocon in Chile 10am ET Wed Dec 12 |
25 |
MPilleux |
Determine detail for reclass actions in FY07 General Ledger |
CLOSED |
24 March 2008 |
|
12 May 2008 |
|
27 |
MPilleux |
Reconcile FY07 costs |
CLOSED |
24 March 2008 |
|
31 January 2009 |
9/9: nearly complete, needs data review. Santiago will do the invoicing. |
35 |
MPilleux |
Obtain copy of signed Canadian MOU |
CLOSED |
7/21/2008 |
|
9/9/2008 |
Repeat of 31. Still need a cost collection process. See 42 below. |
36 |
MPilleux |
Recover FY08 Canadian funds for Q1-Q3 and bill for Q4 |
OPEN |
21 July 2008 |
|
|
Open pending signing of an addendum to the agreement |
37 |
MPilleux |
Determine who covers the cost of severance, advertising, recruitment and relocation |
CLOSED |
7/21/2008 |
|
9/9/2008 |
where is this budgeted and process for assignment of cost. |
42 |
MPilleux |
Canadian agreement for collecting 7.25% |
CLOSED |
9/9/2008 |
|
12/1/2008 |
Duplicate of # 34...What do we need, who are the signers, how formal does this have to be? |
13 |
JHibbard |
Develop Ops budget to match ALMA Ops Plan, Rev D |
CLOSED |
26 November 2007 |
15 December 2007 |
|
need response from puxley about JAO power assumptions |
14 |
JHibbard |
Reconcile FY08 Ops budget to $7.644M |
CLOSED |
26 November 2007 |
3 December 2007 |
30 November 2007 |
reconciled to $6911. |
15 |
JHibbard |
Update NAASC proposal, differences from review |
CLOSED |
26 November 2007 |
15 December 2007 |
|
|
16 |
JHibbard |
Review UVML MOU & revised budget & respond to P.Jewell |
CLOSED |
30 November 2007 |
3 December 2007 |
12/5/2007 |
complete |
21 |
JHibbard |
Review ALMA Ops WBS for "development" "enhancement" and like words |
CLOSED |
12/17/2007 |
|
|
Review WBS to isolate development to 73000 series. 75200: "Ops S/W Development". 76000: "ALMA Development" |
39 |
JHibbard |
Cost shifts from ALMA-O to ALMA-C |
OPEN |
7/21/2008 |
|
|
Need formalized/accepted methodology for transfer of concession fees and phone costs. |
43 |
JHibbard |
Cost out data (e.g. severance) for LSM turnover |
CLOSED |
9/9/2008 |
|
12/1/2008 |
need turnover rates for LSM. John to include in AOP ver E |
3 |
BPorter |
Develop traveler's fact sheet |
CLOSED |
26 November 2007 |
|
12/17/2007 |
This information will be part of Eduardo Hardy's relocation package product |
5 |
BPorter |
Determine the appropriate NRAO ID card for Chile employees |
CLOSED |
26 November 2007 |
|
3 December 2007 |
Each ISM employee will have a Chilean ID card. |
24 |
BPorter |
Reconcile FTEs for business support 2008+ |
CLOSED |
25 February 2008 |
10 March 2008 |
24 March 2008 |
NAASC plan has 0.5 FTE until Jan 2010, then 1. BP has 1 already in 2008 |