ALMA SW Meeting, April 7-18, 2014

Contact Information

TRAVEL EMERGENCIES - Lyndele's home number: 434-295-4481

Things to Do First

* Let us know your travel preferences (see "Airline Reservations" below)

Airline Reservations

We will purchase your airline tickets for you.
  • Please send your preferred coach class, U.S. carrier, itinerary (ideally, 21 day advance purchase) to:
  • Lyndele von Schill <lvonschi@nrao.edu> AND Victoria Gee <vickiwrldtrvl@yahoo.com>
  • Vicki will also need:
    • Your full name exactly as it appears on your travel documents
    • Passport number (if traveling on passport)
    • Country of Residence
    • Date of Birth
  • Vicki will prepare an itinerary based upon your request, and return it to you for your approval - usually within 24 hours.
  • Please review the itinerary to make sure that it fits your needs, and send a reply to both Vicki and Lyndele with your approval (or corrections)

Accommodations

Reservations will be made on your behalf at the Residence Inn of Charlottesville. The rate includes a full, hot breakfast buffet. You may be asked for a credit card to cover incidental expenses (e.g., room service); please ask the hotel receptionist to confirm that NAASC/NRAO will be direct billed for your room expenses.

If your information does not appear below, please let Lyndele know your arrival and departure dates before April 1st; after this date, neither availability nor the reduced rate can be guaranteed.

Name Check-in Check-out Travel plansSorted ascending
Chris Beaumont Apr 6 Apr 16 air ticket purchased
Adam Ginsburg Apr 6 Apr 19 air ticket purchased
Thomas Robitaille Apr 6 Apr 19 air ticket purchased
Erik Rosolowsky Apr 9 Apr 19 air ticket purchased
Sam Skillman Apr 8 Apr 11 air ticket purchased
Peter Teuben Apr 6 Apr 19 by car
John ZuHone Apr 8 Apr 10 in DC - by car
Jeff Kern Apr 7 Apr 11 made own flight arrangements

Agenda

Under Development here

Getting to Charlottesville

Information about travel options into and out of Charlottesville can be found here.
Please note that the Residence Inn does not have a shuttle service; you'll need to take a taxi from the airport. Taxis are often waiting to meet flights. Alternatively, you can call Cville Taxi (434-295-4131 Email: <info@cvilletaxi.com>), or one of the other services listed inside the terminal.

Location, Directions, and Maps

The Charlottesville Downtown Mall is a popular place - especially if the weather is nice. Directions from the Residence Inn to Parking Garage at Downtown Mall

About Charlottesville

General Information - Includes links to maps, places to eat and shop. All about Eating in Charlottesville

Reimbursement Information

To ask for reimbursement for your travel expenses, please use this Travel Expense Voucher. It can be signed electronically and emailed to Lyndele with scanned copies of your receipts. Please do follow by sending original receipts (airline tickets/boarding passes/rental car receipts) via mail. If you need to keep the originals for some reason, just make a note on the TEV. We use the GSA's per diem rates. Your typical per diem should look something like this:
  • The first day of your travel (coming to Charlottesville) will be 75% of $56 ($42)
  • Full days of meetings: dinner per diem only: $23/night
  • Weekends: $42/day
  • Last day of travel (going home): You may charge 75% of your 'home city's' per diem rate. For example, if your home city is Manchester, UK, you may charge $90 (75% of the per diem rate for Manchester - $120).
As always, just let Lyndele know if you need any assistance with the form.
Topic revision: r11 - 2014-03-31, LyndeleVonSchill
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